August 27: PTO Board Executive Meeting 6pm on Zoom
September 3: PTO General Meeting 6pm - Springville Library & Zoom; Topic: Wolf Run
September 29: Ad Hoc Executive Meeting on Zoom
October 8: PTO Meeting 6pm on Zoom; Topic: Options Schools
November 19: PTO Executive Board Meeting 6pm on Zoom
January 21: PTO General Meeting 6pm on Zoom
February 11: PTO Executive Board Meeting 6pm on Zoom
March 11: PTO General Meeting 6pm on Zoom
April 22: PTO General Meeting 6pm - Zoom; Guest Speaker: Stoller Principal
May 20: PTO General Meeting 6pm on Zoom
June 3: PTO Executive Board Meeting, 6pm on Zoom
Meeting minutes for the current school year are posted in Konstella.
Invitations to general PTO meetings (all parent/guardians are encouraged to attend) are sent through ParentSquare. Executive meetings are attended by board members.
Andrew H.: president@springvillepto.org
Rob G.: treasurer@springvillepto.org
Swathi N.: volunteercoordinator@springvillepto.org
Emily A.: communityevents@springvillepto.org
Aarthi S.: fundraising@springvillepto.org
Open position: secretary@springvillepto.org
Grade-Level Representatives:
Note that all positions benefit from multiple volunteers taking on these roles to share in the responsibilities.
Runs all PTO meetings, makes sure there is agenda
Approves all PTO expenses: mini-grants, event expenses, school/staff expenses.
Double check signature with the treasurer for over $50
Develops with school and treasurer the PTO budget and approves PTO budget with the treasurer
Manages PTO calendar, runs all meetings, reviews agenda
Oversees that events have a plan, are approved, and volunteers are sufficient
Makes sure Benevity status is current. Approves pack 467 as project in Benevity
Reviews bank account and expenses monthly with the board/treasurer
Reviews PTO bylaws with new members
Attends all PTO meetings and provides input on PTO activities
Connects with PTO president and the school for agenda for monthly PTO meeting
Publishes agenda to PTO board ahead of meeting including ZOOM info if virtual
Manages ZOOM space and sets up meetings
Take notes and publish minutes
Can provide PTO president coverage if needed
Attends all PTO meetings and provides input on PTO activities
Manages PTO funds (bank account, paypal)
Develops with school and president the PTO budget and approves PTO budget with the president
Approves all PTO expenses: mini-grants, event expenses, school/staff expenses. Double check signature with the treasurer for over $50
Ensures PTO insurance is up to date
Writes checks and balances check book
Remains compliant with IRS tax status expectation and files taxes annually with IRS and OR
Reimburses for approved expenses by teachers, school and parents
Manages quickbooks accounting
Coordinates back to school night so PTO gets volunteers
Note: PTO has a treasurer handbook
Attends all PTO meetings and provides input on PTO activities
Manages volunteer system for the school
Creates and manages volunteer projects
Responds to emails from school staff and volunteers that need PTO assistance
Helps troubleshoot volunteer account issues, volunteer sign-ups, and event set-up
Reserves school space for events
Note: PTO has a volunteer coordinator handbook
Attends all PTO meetings and provides input on PTO activities
Oversees the annual fundraiser event: advertising to parents and community, prepares family booklet, distributes material to teachers and school for distribution to parents. Meets with volunteers to make sure roles and responsibilities are met and people know what to do
Coordinates with treasurer fund collection
Note: PTO has several handbooks for how to run the Fundraiser.
Attends all PTO meetings and provides input on PTO activities
Manages PTO newsletter (2/month): connects w PTO president, volunteer coordinator and school for updates
Manages PTO web page. During fundraiser, provides often updates on the web page with fundraiser status
Manages social media accounts
Take photos during events or source from others
Attends all PTO meetings and provides input on PTO activities
Coordinates community events: sends out communication to parents, ensure each event has a committee and approved budget. Is first point of contact for questions. Liaison with school if needed but preferably delegate to committee
Attends PTO meetings and provides input on PTO activities.
Grade-level representatives: Offers varying perspectives and needs across grade levels. Helps plan and coordinate activities. Attends all PTO meetings.
After school club coordinator: Manages club email/account, keeps track of what clubs are currently approved. Coordinates with volunteer coordinator and school any needs clubs may have but preferably delegates to each club’s coordinator.
After school club volunteer coordinators: Parents who are in charge of a club. Makes sure the club has space, budget, communication and compliance with the school expectations. Submits reimbursement as needed.
OBOB coordinators: Manages the OBOB team registration process and rules, battle coordination and sets up volunteer roles.
Staff Appreciation Coordinator (3/year): Coordinates w PTO president and Principal the event format. Coordinates with volunteers the event setup/purchases, etc.
Other: Any parent who is interested in attending PTO monthly meetings and is willing to coordinate activities is encouraged to become at large member.